Email Signature Generator
Type in your name, role, company and contact details, pick an accent colour, and copy the finished HTML into Gmail, Outlook or anything else that accepts a signature.
<table cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;font-family:Arial,Helvetica,sans-serif;border-left:3px solid #287F71;padding-left:12px;"></table>
About this tool
The output is a small table with inline styles and a coloured rule down the left edge. That combination is deliberate: email clients strip stylesheets and treat modern layout properties inconsistently, so old-fashioned table markup is still the thing that renders the same in Outlook as it does on an iPhone.
Blank fields disappear rather than leaving gaps, your email and phone become working mailto: and tel: links, and the website label is shown without its protocol. Every value you type is escaped before it goes into the markup. The preview on a white card is what your recipient will see; the HTML below it is what you copy.
Everything runs in your browser — nothing you enter here is sent to a server or stored. Provided as is, without warranty.
What belongs in a signature, and what does not
A signature is read by someone who already knows they are talking to you. Its job is to answer two questions quickly: who is this person, and how else can I reach them. Name, role, company and one or two contact routes cover it. Everything past that is friction, and in a long reply chain that friction gets repeated ten times down the page.
For a founder or a small team, the specific things worth cutting are logo images, social icon strips and legal disclaimers you copied from a corporate template. Images in signatures are the main reason threads sprout mysterious attachments, they are frequently blocked by default, and remote ones can be used to tell whether you opened a message. A text signature avoids all of that and stays legible in plain-text mode.
The caveat that trips most people up: copying HTML into a signature box is not one universal gesture. Gmail and Outlook on the web expect you to paste rendered content into the signature editor, not raw markup, so the reliable route is to open the HTML in a browser tab, select the rendered signature, and copy that. Some desktop clients, including Apple Mail, need you to create a placeholder signature first and then replace the file on disk. Whichever route you take, send yourself a test message and reply to it, because clients often render the first send and the quoted reply differently.
Pick the accent colour from your existing palette rather than inventing one here; if you have not settled on a scheme yet, the colour palette generator is a better place to start. Bear in mind that a signature is usually read on a white background, so a very light brand colour on the links will be hard work for anyone with less than perfect vision. Run the pair through the contrast checker before you commit to it.
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